Cataloging Moving Image Materials Cataloging Graphic Materials Cataloging Print Materials Cataloging Manuscript & Archival Materials Processing Procedures Manual for Dance and Other Performing Arts Collections MARC Format

Cataloging Moving Image Materials

Title (MARC fields 245, 246)

1B. Title proper (245 subfield a) [7.1B, 1.1B]

If the work being cataloged was released or broadcast and has a release or broadcast title, follow AMIM and AACR2 rules for title transcription (1B) [1.1B]. AMIM provides rules for television series, theatrical series, newsreels, educational and technical series, and television news. Follow these rules when applicable. Otherwise, use the title on the item or from other sources, in the order of preference listed in 0B above.

[Use Feld Ballet example - need to check full example]

1C. General material designation [GMD] (245 subfield h) [7.1C, 1.1C]

Use the general material designations [motion picture] or [videorecording] immediately following the title proper but preceding parallel titles (1D) and other title information (1E), if your local system allows it. Although the use of the GMD is optional in AMIM, it is recommended for index display.

1D. Parallel titles (245 subfield b) [7.1D, 1.1D]

Parallel titles are used only for released works. The title proper is the original release title in the country of production. If the title of the item being cataloged is in a different language from the original release title, use a parallel title for the language of the item in hand.

1E. Other title information (245 subfield b) [7.1E, 1.1E]

Other title information is any phrase, such as a subtitle, appearing in conjunction with the title proper, parallel title, or other titles.

Example:245 00 |a Speaking of dance |h [videorecording] :|b conversations with contemporary masters of American modern dance [Ö]

1E3. Trailers, outtakes, clips, excerpts, etc. [7.1E2]

If the item is dependent upon and identified by its relationship to another, add an appropriate qualifier as other title information, following the title of the related item. If the qualifier is sup[plied by the cataloger and not found on the chief source of information, bracket the qualifier. Also, if the title needs further explanation, provide an appropriate qualifier

For a list of appropriate quilifiers see the Glossary

1F. Items without a title (Formulating a title)

1F1. Items without a title [7.1B2, 1.1B7] (AMIM 1F2)

If no title appears on the moving image item and no title information can be established from any source, supply a descriptive title and enclose it in brackets. Such a title should be indicative of the item's content and distinctive enough to distinguish it from other, similar descriptive titles. Elements such as the date or location of a performance may be added to a supplied title for purposes of distinction (see also the use of date and location in formulating collective titles, below). The title should be as succinct as possible.

Note: Although brackets are not necessary if the title is taken from any source, such as the program or videocassette label, a source other than the item itself should be given in a 500 note (see 7B1).

When a single individual is the subject of an untitled item, as in a videotaped interview (1F2.3) or home movies (1F2.6), invert the name, followed by a "--" and descriptive element, and bracket the title. If the resulting title is not distinctive enough (e.g. one of several interviews of the same person), add as necessary date, location, or other elements (e.g. name of interviewer).

When formulating titles for ethnographic items, base the descriptive title on appropriate factors such as dance genre, dance group or culture, or event, as in the following format:

(Type of) dance, performed by (dance group), (culture group), (location of event), (date).

1F2. Items without a collective title [7.1G, 1.1G] (AMIM 1F1)

A collective title is a title proper that is an inclusive title for an item (reel, videocassette, etc.) containing several works, e.g. a compilation tape or a performance tape of multiple works. Existing rules generally assume that these individual works have titles, but the item itself lacks a collective title. If the item does have a collective title or one can be found in a source, use that title and list the individual works in a contents note (505 field, see 7B20). [1B]

For items that lack titles for the works contained in them as well as a collective title, refer also to section 1F1.

1F2.1 No predominant part [7.1G4, 7.7B21]

If there is no collective title on an item or in any other source, no one work predominates, and the number of works is not prohibitive, catalog each work on the item separately.* Link the separate bibliographic records with a 501 note (see 7B23), including the MARC code for your institution if the note does not refer to the universal description of the item (e.g. if the works exist separately as well as on the same item).

*Do not apply this rule if works were all performed on the same evening as part of a single performance or event (see 1F2.2).

[SF PALM to provide example]

Follow this guideline particularly if the works are not related in any way, e.g., by the same company or choreographer, or performed at the same time or during the same program or event.

Optionally (1F1.4) [7.1G2, 1.1G3]:

If there are only two works, neither is predominant, and both have titles, but the item itself does not have a collective title, list the individual titles in subfields a and b of field 245, separated by the GMD and a space, semi-colon, space.

If no one part predominates, the works are related in some manner (by a single performing group, performed at the same location or on the same date or recorded for the same ethnographic documentation project), and there are too many works to describe each separately, supply a descriptive collective title and enclose it in brackets. Base the descriptive title on the unifying element among the works, in the following order of preference:

• dance company or organization
• choreographer
• common performer
• event or overall program title for a performance
• venue (location)
• subject or genre

Provide appropriate explanatory notes, summaries, and added entries. Include a contents note (505 field, see 7B20) listing the individual works and credits specific to those works.

When constructing titles for event-based performance recordings, prefer the following format:

Company name(s) in performance at (location or festival name), (date).

1F2.2b No predominant part and multiple works (Related ethnographic footage)

When constructing titles for ethnographic collections, the unifying element among works will be somewhat different than those listed above as there may not be an identifiable choreographer or company. Base the collective title on appropriate factors such as dance group or culture, event, or dance genre, with the following format as an example:

Dance of the (tribe or group), (culture group), (location of event), (date).

Dates, and sometimes locations, are used in the title area as distinguishing elements among similar titles. If this is not necessary with the particular item being cataloged, this information may be placed in a 518 note (see 7B10/7B11).

Alternatively, the unifying element may be the ethnographic project itself.

If one work is the predominant part of the item, treat the title of that work as the title proper and name the other part(s) in a 500 note (see 7B1-3), with title added entries as appropriate (740 field , see 8.3). If no work is the predominant part, see Items without a collective title (1F2).

According to AMIM, "Record statements of responsibility relating to those persons and bodies credited with participation in the original production of a moving image work who are considered to be of major importance, and who have some degree of overall responsibility for the work." AACR2 adds, "Give all other statements of responsibility (including those relating to performance) in notes." AMIM agrees that additional statements of responsibility, including those for cast, should be recorded in separate notes.

As AMIM reflects, those persons and bodies recorded in the statement of responsibility area for moving image works are traditionally the production company, sponsor(s), producer(s), director(s), and writer(s). Follow the general AMIM guidelines for released, distributed, or broadcast items, particularly feature films.

The majority of performance and ethnographic documentation is unreleased material, particularly videotape recordings of performances or ethnographic events. Therefore, the persons or bodies of major importance to the works, the statements of responsibility, will differ. The following guidelines for recording statements of responsibility for these types of work are suggested:

1G1a. Include in the statement of responsibility area those persons and bodies that receive major credit on the item or in other sources, or that, in the cataloger's judgment, are of major importance in relation to the production of the item. This will likely include choreographer, artistic director, presenting organization, videographer, ethnographer (or collector, researcher), reconstructor, and composer.

1G1b. Record the statements of responsibility in the order in which they appear on the item, in the program, or in other sources.

1G1c. As in the first example under 1G1a, add a function or short phrase enclosed in brackets to the statement of responsibility if the relationship between the work and the person or body named is not clear (i.e. [presented by]) [7.1F2].

1G1d. The statement of responsibility area should include only persons or bodies credited with overall contribution to the item being cataloged. For example, if the item is a collection of multiple works by different choreographers, the choreographers should not appear in field 245 subfield c, but rather in the statement of responsibility area in the contents notes (505 field, see 7B20) for their respective works.

For further clarification in the placement of particular credits, see the sections on contents (505 field, see 7B20), creation/production credits (508 field, see 7B8a), and participant or performer (511 field, see 7B8a) notes.

Use this field to note varying forms of the title associated with the item whether they are or are not on the item. These variant titles are recorded in field 246 only if they differ substantially from the title statement in field 245 and if they contribute to the further identification of the item. Field 246 would be used for titles forming part of the 245 field such as subtitle, parallel title, or for other distinctive titles found on the item, container or related material. The first indicator position contains a value that indicates whether a note and/or added entry is generated from the field. The second indicator position contains a value that specifies the type of title recorded in this field. It is used to generate a display constant that generally precedes titles when notes are generated from this field. Initial articles (e.g., The, La) are not recorded in field 246 unless the intent is to sort on the article (e.g., El Cid).

Use subfield "i", preceding subfield "a" in the 246 field to provide the information that was previously in a general note (500 field) and that contains text that would not be appropriate to any of the possible display associated with the second indicators value 2-8 (Distinctive title, Other title, Cover title, Added title page title, Caption title, Running title, Spine title).

Optionally: use a first indicator of 3 which will generate a title tracing but not note or display constant. Provide a note in the 500 field to explain the alternative title if needed .

Second indicator must be blank or 0 or 1

For part titles and alternate forms of titles to be traced, no note (subfield i) is usually needed.

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